Student Email Signature: Examples & Templates

What to Include in a Student Email Signature

1. Full name — The name you use professionally. Include any preferred name in parentheses if different.
2. University and year — "Senior, University of Michigan" or "Class of 2027, Stanford University."
3. Major/program — "B.S. Computer Science" or "MBA Candidate."
4. Email — Use your .edu address for academic emails.
5. LinkedIn profile — Essential for networking and job search.
6. Phone number — Optional, but useful if you are job searching.

Optional Elements

• Portfolio or personal website — If you have one, include it. Especially valuable for design, CS, and writing students.
• Relevant organizations — President of a club? Include it. But limit to 1-2 meaningful roles.
• Pronouns — Increasingly common and appreciated.

Student Email Signature Examples

Undergraduate — Simple

**Emma Johnson** Senior, Computer Science | MIT emma.johnson@mit.edu LinkedIn: linkedin.com/in/emmajohnson

Undergraduate — With Portfolio

**Alex Rivera** (he/him) Junior, Graphic Design | RISD alex.rivera@risd.edu | (555) 123-4567 Portfolio: alexrivera.design LinkedIn: linkedin.com/in/alexrivera

Graduate Student

**Dr. Sarah Chen** (she/her) PhD Candidate, Neuroscience Harvard Medical School sarah.chen@hms.harvard.edu Research Lab: chenlab.hms.harvard.edu ORCID: 0000-0001-2345-6789

MBA / Professional Program

**Marcus Williams** MBA Candidate, Class of 2027 Wharton School of Business marcus.williams@wharton.upenn.edu | (555) 987-6543 LinkedIn: linkedin.com/in/marcuswilliams

Recent Graduate — Job Searching

**Priya Patel** Recent Graduate, B.A. Marketing | UCLA priya.patel@alumni.ucla.edu | (555) 456-7890 LinkedIn: linkedin.com/in/priyapatel Portfolio: priyapatel.com

What NOT to Include

• GPA: Never put your GPA in your email signature. It belongs on your resume.
• Inspirational quotes: These look unprofessional in academic and professional contexts.
• Social media (Instagram, TikTok): Unless they are directly relevant to your professional brand.
• Too many roles: Listing every club and organization you belong to clutters your signature.
• Large images: A small professional headshot is okay, but avoid logos and banners.

Tips for Student Email Signatures

• Use your .edu email for academic correspondence and your personal email for job applications.
• Update it each year — Change "Junior" to "Senior" or update your expected graduation.
• Keep it simple — 3-4 lines is ideal. Students do not need complex signatures.
• Test it — Send yourself an email and check how it looks on mobile.
• Match the context — A signature for emailing professors can be simpler than one for job networking.

For setup instructions, see Gmail signatures, Outlook signatures, and iPhone signatures. For more examples, explore email signature examples, signature ideas, and best signature fonts.

Also see how to email a professor and writing emails faster with AI tools.

Explore all guides in this series: email signature guide, Outlook signature, Gmail signature, teacher signature, signature ideas, best fonts, iPhone signature, signature size, business owner signature, what is a signature.